Are you planning to automate data using Google Sheets and Make.com?
If you process only one row at a time, you can reduce mistakes in automation tasks and improve efficiency. Let me explain this method.
Processing only one row from Google Sheets in Make.com
There are several ways to fetch specific rows from Google Sheets in Make.com, but you can easily set it up by following the steps below.
Preparing Google Sheets
First, you need to create a Google Sheet.
In my case, I organized it to include columns for the topic, the link to the Google Doc containing the content, and whether the writing task is completed. I organized the content in Google Doc and planned to summarize it to draft a blog post. Once the writing is completed, I record the link to the written content, the posting date, and mark ‘Y’ to indicate completion.
Method 1: Setting up “Search Rows” and “Limit”
1. **Add Google Sheets Module**
- Select the “Search Rows” module from “Google Sheets”.
- Set the filter to search for rows where the ‘Posting Completed’ column is not ‘Y’
- Set the ‘Limit’ value to 1. This way, it will fetch only one row at a time.
2. **Connect Subsequent Processing Module**
- Connect another module to process the fetched data (e.g., send email, input to database, etc.).
- In my case, to prevent repeating the same post when an error occurs during operation, I chose ‘Update Row’ from the Google Sheets module to first record the ‘Posting Completed’ value as ‘Y’.
- As seen in the image, clicking on the input field for the next step will prompt a popup to select which column’s value from the specified Google Sheet to use.
- Place the row number selected in the previous step in ‘Row Number’
- By recording the ‘Values’ as Y, it ensures that the next time the same task is executed, the next row will be selected.
Method 2: Using “Get a Cell” to Read Specific Rows
I prefer ‘Method 1’, but I will briefly introduce another method.
1. **Add Google Sheets Module**
– Use the “Get a Cell” module from “Google Sheets”.
– Specify the specific row and column values to fetch directly.
2. **Add Row Number Increment Logic**
– To read a new row in the next execution, you can utilize a ‘Helper Sheet’ in Google Sheets.
– Additionally, you can use a stored variable in Make to increment the row number to read with the “Update a Cell” module.
Method 3: Using “Watch Rows” Module
– This module is triggered when a new row is added, so it is not suitable for processing existing data one by one. However, it is useful when real-time updates are needed.
Updated : March 27, 2025
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